Allocations

This page has all the information for our upcoming allocations process starting July 11th. You can register for FY2024 regional allocations and check out all the documents & data essential for preparing for the process!

One of the Planning Council's major responsibilities is allocating RW (Ryan White) Part A funds within the Philadelphia area. This process happens every year. The allocations process is led by the Finance Committee, but happens over the course of several special meetings each summer. There are three major allocations meetings: one for Philadelphia, one for the PA Collar Counties, and one for Southern NJ. The process is conducted regionally, but all budgets are presented to the Planning Council for discussion and voting.

The Planning Council considers a great deal of information when making decisions about allocations. Below, you can download the allocations materials used in the 2023 allocations meetings. You can also view an online version of the materials here.

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***Register for Allocations***

Above, you will find the interactive regional Allocations flyers for the NJ Counties, PA Counties, and Philadelphia Allocations meetings. Please download and distribute these flyers. The flyers contain information and registration links for each of the virtual Allocations meetings.

You can also follow this link to register for the regional allocations meetings.

Above you will find an introductory PowerPoint (updated June 2023) and Video (2020) to help you understand the FY2024 Allocations Process.

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Click here to view the FY2024 Allocations Preparation Worksheet on Google Drive

Above, you will find a worksheet designed to help you think through any proposed changes for your FY2024 regional Ryan White Part A Budgets. It is available in PDF form and on Google Drive.

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Click here to view the FY2024 Allocations Preparation Checklist on Google Drive

Above, you will find a checklist designed to help you organize how you prepare for the FY2024 Allocations process. It is available in PDF form and on Google Drive.

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Click here to see if you are prepared!

This assessment is designed to help you prepare for participating in the Regional Allocations process. You will earn points for reviewing training and documents and answering questions correctly.

Above, you will find the following materials for FY2024 Allocations:

• 2023 Allocations Service Category Booklet
• Recipient Supplemental Report (Service Category Booklet also contains these recipient considerations)
• Other Regional Funding by Service Category (EMA-Wide, PA Counties, NJ Counties, Philadelphia)
• Funding % by Service Category for RW Part A (EMA-Wide, NJ Counties, PA Counties, Philadelphia)
• Other Regional Funding (EMA-Wide, NJ Counties, PA Counties, Philadelphia)
• Priority Setting from HIPC 2022

Above, you will find the following materials for FY2024 Allocations:

• 2021 EMA HIV/AIDS Surveillance Data (RW Clients versus total EMA, Philadelphia County, PA Counties, & NJ Counties)
• CSU (2021), MMP (2015-2018), and Consumer Survey (2022) Data
• 2022 Consumer Survey Data (responses to service category needs & accessibility)
• FY2023-2024 Final Expenditure Report

• In order to make Part A allocations decisions, the Planning Council follows a formal, documented process. That process is provided above.

• Conflict of Interest is a characteristic of the nature of the Planning Body. A conflict of interest is an actual or perceived interest by a Planning Body member in an action which results in personal, professional, or organizational gain. Read more about Conflict of Interest in the PDF above.

• Philadelphia 2022 Consumer Survey Results (PDF) breaks down the service needs to represent answers from the Philadelphia portion of our EMA. This part of the Consumer Survey asked respondents to review each service category and determine if any of the 4 following options were true in the past 12 months: (1) never personally needed service, (2) personally needed and received service, (3) personally needed but did not receive service, and (4) never heard of service.

• PA 2022 Consumer Survey Results (PDF) breaks down the service needs to represent answers from the PA portion of our EMA. This part of the Consumer Survey asked respondents to review each service category and determine if any of the 4 following options were true in the past 12 months: (1) never personally needed service, (2) personally needed and received service, (3) personally needed but did not receive service, and (4) never heard of service.

• NJ 2022 Consumer Survey Results (PDF) breaks down the service needs to represent answers from the NJ portion of our EMA. This part of the Consumer Survey asked respondents to review each service category and determine if any of the 4 following options were true in the past 12 months: (1) never personally needed service, (2) personally needed and received service, (3) personally needed but did not receive service, and (4) never heard of service.

• Telehealth Consumer Survey 2022 are the results from the survey's questions around telehealth preference and accessibility.

• The Planning Council also has a formal process for the reallocation of Part A funds throughout the year. You can read it above.

• Above you will find HRSA's expenditure report from FY2017. Feel free to review how other EMAs are allocating Part A funds.

Above are the FY2023 Allocations Decisions approved by the HIPC in August 2022.