— Making Allocations for the RW Part A EMA —

One of the Planning Council's major responsibilities is allocating RW (Ryan White) Part A funds within the Philadelphia area. This process happens every year. The allocations process is led by the Finance Committee, but happens over the course of several special meetings each summer. There are three major allocations meetings: one for Philadelphia, one for the PA Collar Counties, and one for Southern NJ. The process is conducted regionally, but all budgets are presented to the Planning Council for discussion and voting.

The Planning Council considers a great deal of information when making decisions about allocations. Below, you can download the allocations materials used in the 2021 allocations meetings. You can also view an online version of the materials here.

***Register for Allocations***

Above, you will find the interactive regional Allocations flyers for the NJ Counties, PA Counties, and Philadelphia Allocations meetings. Please download and distribute these flyers. The flyers contain information and registration links for each of the virtual Allocations meetings.

You can also follow this link to register for the regional allocations meetings.

— Are You Prepared for FY2022 Allocations? —

Above you will find an introductory PowerPoint (updated June 2021) and Video (2020) to help you understand the FY2022 Allocations Process.


Click here to view the FY2022 Allocations Preparation Worksheet on Google Drive

Above, you will find a worksheet designed to help you think through any proposed changes for your FY2022 regional Ryan White Part A Budgets. It is available in PDF form and on Google Drive.


Click here to view the FY2022 Allocations Preparation Checklist on Google Drive

Above, you will find a checklist designed to help you organize how you prepare for the FY2022 Allocations process. It is available in PDF form and on Google Drive.


Click here to see if you are prepared!

This assessment is designed to help you prepare for participating in the Regional Allocations process. You will earn points for reviewing training and documents and answering questions correctly.

— FY2022 Allocations Materials —

Funding & Priorities

Above, you will find the following materials for FY2022 Allocations:

  • 2021 Allocations Service Category Booklet (PDF)
  • Other Regional Funding by Service Category (EMA-Wide, PA Counties, NJ Counties, Philadelphia)
  • Funding % by Service Category for RW Part A (EMA-Wide, PA Counties, NJ Counties, Philadelphia)
  • Priority Setting from HIPC 2019
  • Suggested Directives from Comprehensive Planning Committee

Utilization of Services & Data

Above, you will find the following materials for FY2022 Allocations:

  • HIPC 2021 Epidemiological Update from Kathleen Brady
  • FY2020-2021 Year End Spending Report from Ameenah McCann-Woods
  • Service Definitions, CSU, and MMP from Evelyn Torres
  • CSU (2019), MMP (2015-2018), and Consumer Survey (2017) Data
  • COVID-19 Survey Report Summary from OHP

Additional Resources

  • In order to make Part A allocations decisions, the Planning Council follows a formal, documented process. That process is provided above.
  • Conflict of Interest is a characteristic of the nature of the Planning Body. A conflict of interest is an actual or perceived interest by a Planning Body member in an action which results in personal, professional, or organizational gain. Read more about Conflict of Interest in the PDF above.
  • The Planning Council also has a formal process for the reallocation of Part A funds throughout the year. You can read it above.
  • Above you will find HRSA's expenditure report from FY2017. Feel free to review how other EMAs are allocating Part A funds.

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