Allocations

One of the Planning Council's major responsibilities is allocating RW (Ryan White) Part A funds within the Philadelphia area. This process happens every year. The allocations process is led by the Finance Committee, but happens over the course of several special meetings each summer. There are three major allocations meetings: one for Philadelphia, one for the PA Collar Counties, and one for Southern NJ. The process is conducted regionally, but all budgets are presented to the Planning Council for discussion and voting.

The Planning Council considers a great deal of information when making decisions about allocations. Below, you can download the allocations materials that will be used in the 2025 allocations meetings. You can also view an online version of the materials here.

Philadelphia Allocations Meetings:

REGISTER FOR PART 1:  Wednesday, August 6th -- 12:00 - 4:00 p.m.

• The meeting on Wednesday (Part 1) will be an interactive/collaborative discussion. All counties within the Eligible Metropolitan Area (EMA) attend this meeting. Participants will mostly review data, have some group discussions, and if time allows, develop proposals to address service needs and reduce barriers.

REGISTER FOR PART 2:  Thursday, August 7th -- 12:00 - 4:00 p.m.

• Thursday's meeting (Part 2) will focus on developing proposed budgets for services based on the discussion from Wednesday. All decisions must be based on documented need- using data provided. Budgets will be developed for level funding, a 5% decrease, and a 5% increase for Philadelphia County White Part A service categories.

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PA Counties RWHAP Allocations Meetings:

→ Bucks, Montgomery, Chester, and Delaware Counties

REGISTER FOR PART 1:  Wednesday, August 6th -- 12:00 - 4:00 p.m.

• The meeting on Wednesday (Part 1) will be an interactive/collaborative discussion. All counties within the Eligible Metropolitan Area (EMA) attend this meeting. Participants will mostly review data, have some group discussions, and if time allows, develop proposals to address service needs and reduce barriers.

REGISTER FOR PART 2:  Friday, August 8th -- 12:00 - 4:00 p.m.

• Friday's meeting (Part 2) will focus on developing proposed budgets for services based on the discussion from Wednesday. All decisions must be based on documented need- using data provided. Budgets will be developed for level funding, a 5% decrease, and a 5% increase for South Jersey Ryan White Part A service categories.

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NJ Counties RWHAP Allocations Meetings:

→ Burlington, Camden, Gloucester, and Salem Counties

REGISTER FOR PART 1:  Wednesday, August 6th -- 12:00 - 4:00 p.m.

• The meeting on Wednesday (Part 1) will be an interactive/collaborative discussion. All counties within the Eligible Metropolitan Area (EMA) attend this meeting. Participants will mostly review data, have some group discussions, and if time allows, develop proposals to address service needs and reduce barriers.

REGISTER FOR PART 2:  Monday, August 11th -- 12:00 - 4:00 p.m.

• Monday's meeting (Part 2) will focus on developing proposed budgets for services based on the discussion from Wednesday. All decisions must be based on documented need- using data provided. Budgets will be developed for level funding, a 5% decrease, and a 5% increase for South Jersey Ryan White Part A service categories.

• Above you will find an introductory PowerPoint (created July 2025) and Video (2020) to help you understand the FY2026 Allocations Process.

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Click here to view the FY2026 Allocations Preparation Worksheet on Google Drive

Above, you will find a worksheet designed to help you think through any proposed changes for your FY2026 regional Ryan White Part A Budgets. It is available in PDF form and on Google Drive.

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Click here to view the FY2026 Allocations Preparation Checklist on Google Drive

Above, you will find a checklist designed to help you organize how you prepare for the FY2026 Allocations process. It is available in PDF form and on Google Drive.

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Click here to see if you are prepared!

This assessment is designed to help you prepare for participating in the Regional Allocations process. You will earn points for reviewing training and documents and answering questions correctly.

Above, you will find the following materials for FY2025 Allocations:

• 2025 Funded Services
• Funding % by Service Category for RW Part A (EMA-Wide, NJ Counties, PA Counties, Philadelphia)
• Priority Setting from HIPC 2025
• Other Regional Funding FY2025 (Except Pennsylvania Part B Funds which are from 2023)

Above, you will find the following materials for FY2026 Allocations:

• Epidemiological, Ending the HIV Epidemic, and Medical Monitoring Project Update (Philadelphia and EMA-Wide)
• CSU (2023), MMP (2020-2022), and Consumer Survey (2022) Data
• 2022 Consumer Survey Data (responses to service category needs & accessibility)
• FY2024-2025 Final Expenditure Report (final invoices are not included in report; updates appear within other materials)

• In order to make Part A allocations decisions, the Planning Council follows a formal, documented process. That process is provided above.

• Conflict of Interest is a characteristic of the nature of the Planning Body. A conflict of interest is an actual or perceived interest by a Planning Body member in an action which results in personal, professional, or organizational gain. Read more about Conflict of Interest in the PDF above.

• In 2024, using HRSA EHE funds, DHH issued a Small Order Purchase RFP to conduct focus groups focused on the service needs of older adults conducted in partnership with University of Pennsylvania School of Social Policy and Practice.

• Philadelphia 2022 Consumer Survey Results (PDF) breaks down the service needs to represent answers from the Philadelphia portion of our EMA. This part of the Consumer Survey asked respondents to review each service category and determine if any of the 4 following options were true in the past 12 months: (1) never personally needed service, (2) personally needed and received service, (3) personally needed but did not receive service, and (4) never heard of service.

• PA 2022 Consumer Survey Results (PDF) breaks down the service needs to represent answers from the PA portion of our EMA. This part of the Consumer Survey asked respondents to review each service category and determine if any of the 4 following options were true in the past 12 months: (1) never personally needed service, (2) personally needed and received service, (3) personally needed but did not receive service, and (4) never heard of service.

• NJ 2022 Consumer Survey Results (PDF) breaks down the service needs to represent answers from the NJ portion of our EMA. This part of the Consumer Survey asked respondents to review each service category and determine if any of the 4 following options were true in the past 12 months: (1) never personally needed service, (2) personally needed and received service, (3) personally needed but did not receive service, and (4) never heard of service.

• Telehealth Consumer Survey 2022 are the results from the survey's questions around telehealth preference and accessibility.

• The Planning Council also has a formal process for the reallocation of Part A funds throughout the year. You can read it above.

• Above you will find HRSA's expenditure report from FY2017. Feel free to review how other EMAs are allocating Part A funds.

• Above are the FY2025 Allocations Budgetary Decisions and Directives approved by the HIPC in August 2025.

• Above are the FY2024 Allocations Decisions approved by the HIPC in August 2024.